The basics of facilities management

February 25th, 2015 Category: Commercial

Facilities management encompasses a wide range of different functions and areas. Most commonly, it includes things such as air conditioning, electrical power, cleaning and security.

In this guide, we discuss some of the most important considerations that need to be taken into account when looking for ways to improve the way a building is managed.

Health and safety

Health and safety encompasses security considerations as well as the prevention of accident and injury.

It is the single most important element of managing a building. Before anything else takes place, a comprehensive health and safety assessment should be carried out within the building.

This is to identify any potential areas of concern or danger. Steps should then be taken to eliminate those risks.

Water and smoke detection are essential environmental guards that can prevent property damage and promote safety among the occupants that use it.

You should ensure that any alarms used covers the entire building and are audible enough to be heard from anywhere within it.

Similarly, steps should be taken to ensure that the building is secure, with CCTV and access systems installed at all major entry points of the property.

Not only can this capture any unauthorised persons who do try and enter the building, it also acts as a deterrent.

If you need to make an insurance claim as a result of any crimes or third party damage, insurers will often request any footage or evidence that you have available.

This will also make it easier for your insurance firm to chase those responsible. CCTV could also be combined with security alarms that are activated when there is nobody present to keep watch.


Cleaning is an often forgotten element of facilities management. Despite being an essential component of the day-to-day maintenance of a building, many organisations still fall short when it comes to arranging the cleaning schedules of their properties.

Regular cleaning can help to ensure the hygiene of a facility, and flag up any risks or obstructions during the process.

The amount of cleaning a property needs will depend largely upon its size and the way in which that building is used.

Organisations should ensure that any company that any firm enlisted to do the job, has the sufficient experience and capacity to cope with managing the property in question.

If any special equipment or arrangements are required, then these should be discussed before any work commences.

Temperature control

It is also important to ensure that a property has sufficient ventilation and air conditioning in order to prevent overheating.

If a property has a lot of IT equipment, or is heavily used, this can also have a major impact on the amount of heating that is needed.

Therefore, companies will need to evaluate whether the existing temperature controls are sufficient for their building.

Electrics and energy

Care should be taken to prevent needless waste of energy within the building. Therefore, when the building is not in use, it is important to ensure that lights and equipment within the building are switched off before the building is closed for the evening.

Where possible, eco-friendly appliances and power systems should be used within a building to boost efficiency and cut down on associated costs.